Church Policies on Safeguarding and Data Protection
It is now a requirement that St. Leonard’s church policies, as adopted by the Parochial Church Council, are made available for public scrutiny on the church website.
The following policy was agreed for publication at the Parochial Church Council (PCC) meeting held on 3rd July 2019.We will fully accept and implement the Policy Statement of the Church of England – ‘Promoting a Safer Church’ - as the policy statement for this Parish. We commend also for use within the Parish - ‘The Parish Safeguarding Handbook’.In accordance with the Church of England Safeguarding Policy our church is committed to:•Promoting a safer environment and culture•Safely recruiting and supporting all those with any responsibility related to children, young people and vulnerable adults within the church•Responding promptly to every safeguarding concern or allegation•Caring pastorally for victims/survivors of abuse and other affected persons•Caring pastorally for those who are the subject of concerns or allegations of abuse and other affected persons•Responding to those that may pose a present risk to others.The Parish will: •Create a safe and caring place for all•Have a named Parish Safeguarding Officer (PSO) - see * below - to work with the incumbent and the PCC to implement policy and procedures•Safely recruit, train and support all those with any responsibility for children, young people and adults to have the confidence and skills to recognise and respond to abuse [see Safeguarding Training, below]•Ensure that there is appropriate insurance cover for all activities involving children and adults undertaken in the name of the parish•Display in church premises and on the Parish website the details of who to contact if there are safeguarding concerns or support needs•Listen to and take seriously all those who disclose abuse•Take steps to protect children and adults when a safeguarding concern of any kind arises, following House of Bishops guidance, including notifying the Diocesan Safeguarding Adviser (DSA) and statutory agencies immediately•Offer support to victims/survivors of abuse regardless of the type of abuse, when or where it occurred•Care for and monitor any member of the church community who may pose a risk to children and adults whilst maintaining appropriate confidentiality and the safety of all parties•Ensure that health and safety policy, procedures and risk assessments are in place and that these are reviewed annually•Review the implementation of the Safeguarding Policy, Procedures and Practices at least annually.This church appoints * Mrs Sarah Eagle as the Parish Safeguarding Officer and co-opts her onto the PCC to report on Safeguarding matters.Sarah’s contact details, which she has authorised for display for Safeguarding purposes, are•Landline01384 637 331•Mobile•email@example.comIncumbent: Reverend Richard NewtonChurchwardens: Rosemarie BuchanDave StokesAnne Harris Neill RobbContact details for all of these persons can be found on the <Contact> page of this web.Diocesan Safeguarding Adviser:Hilary Higton07495 060869 firstname.lastname@example.org______________________________________________________________________________________________
The PCC are responding to this document_SAFEGUARDING – QUALIFYINGhttps://www.cofe-worcester.org.uk/diocesan-compendium/safeguarding/training/The C0 course is available online. It is recommended learning for all members of a PCC, and as useful basic knowledge for anyone who does not need to attend face to face training. It is included as pre-reading for anyone signed up to attend the Foundation (C1) module.There are clear signposts throughout the e-learning for anyone with immediate needs to be responded to appropriately. Your PSO or incumbent would also be able to signpost to additional support.The Foundation (C1) and Leadership (C3) courses are run by the Diocesan Safeguarding training team. Separate training specific to the role is also available for Parish Safeguarding reps.Those working with children or adults should attend the relevant diocesan training course (which is specific to the church environment) within 12 months of taking up a post, even if they already have previous knowledge of safeguarding. If your role is not one for which a DBS check is required, but you work with children or vulnerable adults then you should still attend the Foundation (C1) training.Churchwardens and PCC members are also welcome and encouraged to attend.There is no charge for the course but it is essential to book in advance by contacting email@example.com ensure that there are spaces available or that the event is viable.C0 can be accessed here: recommended learning for all members of a PCC, and as useful basic knowledge for anyone who does not need to attend face to face training.[the Church of England's National Safeguarding Team's online learning portal – requires registration and password]Foundation (C1) course: For all lay workers, church workers (paid or voluntary), PCC members etc.Monday 23rd September 2019 - St Andrew's, Malvern - 7:00pm-9:30pmWednesday 2nd October 2019 - St Andrew's, Malvern - 7:00pm-9:30pmMonday 7th October 2019 - St John's, Kidderminster - 7:00pm-9:30pm Wednesday 6th November 2019 - St Peter's, Ipsley - 7:00pm-9:30pm Wednesday 20th November 2019 - St Peter's, Halas - 7:00pm-9:30pm Thursday 28th November 2019 - The Old Palace, Worcester - 10:00am-12:30pm Leadership (C3) course: For Clergy, Retired Clergy, Readers & Authorised Lay Ministers.Thursday 5th September 2019 - The Old Palace, Worcester - 6:30pm-9:30pm Wednesday 18th September 2019 - The Old Palace, Worcester - 9:30am-12:30pm Wednesday 16th October 2019 - St Francis, Dudley - 6:30pm-9:30pm Tuesday 26th November 2019 - The Old Palace, Worcester - 9:30am-12:30pm C5 Refresher course: For anyone who has already attended either a C1 or C3 course and needs to renew (renewal of C1/C3 is required on a three-yearly basis).The Old Palace Worcester, Tuesday 11th June 2019, 18:30-21:30 Pershore Abbey, Wednesday 3rd July 2019, 18:30-21:30 ___________________________________________________________________________________________
DATA PRIVACY NOTICE
The Parochial Church Council (PCC) of the Parish of St. Leonard, Clent.
1. Your personal data – what is it?Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).2. Who are we? The PCC of the Parish of Clent is the “Data Controller” (contact details below). This means it decides how your personal data is processed and for what purposes.3. How do we process your personal data?The Data Controller complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.We use your personal data for the following purposes: -•To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution; •To administer membership records; •To fundraise and promote the interests of the charity; •To manage our employees and volunteers; •To maintain our own accounts and records (including the processing of gift aid applications);•To inform you of news, events, activities and services running at Clent and at Holy Trinity, Belbroughton and St Mark, Fairfield and other churches within the group (including St Peter, Broome, St James the Great, Churchill, St James the Great, Blakedown, St Saviour, Hagley and St John, Hagley, where relevant);•To share your contact details with the Diocesan office so they can keep you informed about news in the diocese and events, activities and services that will be occurring in the diocese and in which you may be interested.4. What is the legal basis for processing your personal data?•Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and keep you informed about diocesan events.•Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement;•Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and othere is no disclosure to a third party without consent. 5. Sharing your personal data.Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.6. How long do we keep your personal data ?We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website [see footnote for link]. Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.7. Your rights and your personal data.Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -•The right to request a copy of your personal data which the Data Controller holds about you; •The right to request that the Data Controller corrects any personal data if it is found to be inaccurate or out of date; •The right to request your personal data is erased where it is no longer necessary for the Data Controller to retain such data;•The right to withdraw your consent to the processing at any time•The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].•The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;•The right to object to the processing of personal data, (where applicable) [Only applies where processingis based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]•The right to lodge a complaint with the Information Commissioners Office.8. Further processing.If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.9. Contact Details.To exercise all relevant rights, queries or complaints please in the first instance contact the Parish Administrator at Parish Office, 19 Church Road, Belbroughton, DY9 9TE, or email: firstname.lastname@example.orgYou can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.